Interested in joining our firm? Interested candidates should submit their resume and cover letter to recruiting@oslaw.com.
Legal Assistant
We are seeking an experienced Legal Assistant to join our growing team. The ideal candidate is organized and detail-oriented with a strong command of legal terminology.
Responsibilities include providing administrative support to attorneys, including managing calendars, scheduling appointments, and handling correspondence; preparing and formatting legal documents, including pleadings, motions, contracts, and briefs; maintaining and organizing client files, ensuring accurate record keeping and document retrieval; interacting professionally with clients, counsel, and court personnel; handling incoming calls and inquiries, directing them to the appropriate parties; assisting with billing and time-tracking activities; and performing other administrative tasks as required.
Qualifications
- Previous experience as a Legal Assistant in a law firm or legal department
- Strong knowledge of legal terminology, procedures, and documentation
- Proficiency in MS Office suite, with advanced skills in Word, Excel, PowerPoint, and Outlook
- Excellent organizational and time management abilities
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Discretion and confidentiality are essential
E-Billing Specialist
We are seeking an E-Billing Specialist for our Cedar Grove, New Jersey office. As an E-Billing Specialist, you will assist the e-billing team with all aspects of the client electronic billing platforms. Requirements include communication of the e-billing processes, services, and procedures to ensure accurate and timely entry into the firm’s billing system, while maintaining a high level of customer service.
e-Billing Tasks
- Review and understand outside counsel guidelines and client-agreed rates to ensure the proper preparation of bills.
- Assist the billing team with all electronic client-matter setup, rate updates, etc.
- Assist e-billing team with resolving e-billing-related issues.
- Create bills and upload electronic billing via various e-billing sites.
- Responsible for recording and maintaining accurate phase, task, and billing codes.
- Assist with e-billing preparation for more sophisticated e-bills and/or on-demand requirements as available (manual & electronic).
- Have direct contact with billing team/partners to resolve e-billing-related issues.
- Produce reports as requested.
- Submit appeals, accruals, and budgets via e-billing sites.
- Maintain and add timekeepers on e-billing sites.
- Work collaboratively with accounts receivable coordinator on various issues.
- Send reports to the billing team on unsubmitted and rejected invoices.
- Follow up with Billing Team to ensure proper and timely submission of invoices.
- Update budgets on e-billing sites.
Minimum Qualifications
- A minimum of 3-5 years of experience working in a professional services environment; law firm billing experience preferred.
- Experience with financial/billing software.
- Experience with electronic billing submission on a variety of e-billing platforms.
- Ability to professionally communicate with all levels of the firm.
- Ability to handle a high volume of tasks, maintaining attention to detail and prioritizing as necessary.
- Strong knowledge of Excel and Microsoft Office.
O’Toole Scrivo, LLC is an Equal Opportunity Employer